Executive Assistant

About Project Drawdown

The World’s Leading Resource for Climate Solutions

Project Drawdown is a nonprofit organization that seeks to help the world reach “drawdown”— the future point in time when levels of greenhouse gasses in the atmosphere stop climbing and start to steadily decline. Since the 2017 publication of the New York Times bestseller Drawdown, the organization has emerged as a leading resource for information and insight about climate solutions. Cities, universities, corporations, philanthropies, policymakers, communities, educators, activists, and more turn to Project Drawdown, as they look to advance effective climate action. We aim to support the growing constellation of efforts to move climate solutions forward and move the world toward drawdown—as quickly, safely, and equitably as possible


Project Drawdown is an equal opportunity employer committed to having a team that represents a variety of backgrounds, perspectives, and skills. Project Drawdown does not discriminate on the basis of race, religion, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by law, and we will not tolerate discrimination or harassment based on any of these characteristics. We strongly encourage all qualified persons to apply for this position. All employment is decided on the basis of qualifications, merit, and the organization’s need.


Position Summary

Project Drawdown is hiring a full-time Executive Assistant to support the Executive Director (ED) of Project Drawdown.

Project Drawdown welcomes people of all backgrounds, identities, and beliefs to join us in helping the world reach drawdown quickly, safely, and equitably. We are a 100% remote organization based in the U.S.; candidates must possess U.S. work authorization. Candidates currently authorized to work in the United States (U.S. citizens, green card holders, and work visa holders), who reside anywhere within the U.S. may apply.

Essential Responsibilities

The Executive Assistant will focus on the following responsibilities:

  • Work directly with the ED to support all aspects of his daily work routine.
  • Maintain the ED's calendar, including scheduling meetings, appointments, speaking engagements. Exercise discretion in committing time, and evaluating needs.
  • Arrange travel for ED as needed, including domestic and international trips. Prepare, reconcile, and submit expense reports.
  • Serve as a primary point-of-contact between the ED and board members, staff, partners, media organizations, outside stakeholders, donors, and others. 
  • Receive and screen the ED's emails, phone calls, schedule requests, interview / media requests, and other messages — and answering a variety of questions with speed, tact and diplomacy. Direct messages appropriately for resolution.
  • Determine priority of matters of attention for the ED; redirect matters to staff to handle, or handle matters personally, as appropriate. Keep the ED advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Help the ED and other leaders in Project Drawdown track complex projects, including shared deadlines and deliverables. Use project management software.
  • Help the organization track impact measures related to our strategic plans, including things like engagement with partners and VIPs, high-level presentations, media engagements, speaking at public events, publications, social media engagements, and others.
  • Help organize staff retreats (in-person and virtual), workshops, and other organizational functions.
  • Help organize staff recognitions and support staff on-boarding functions.
  • Schedule key organizational meetings; assist in the preparation and distribution of meeting agendas and materials.
  • Help prepare board books, as well as presentations, spreadsheets, special reports, and agenda materials.
  • Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
  • Maintain confidential and sensitive information.
  • Handle other office functions including printing, mail/overnight packages, shipping, copying, filing, and maintaining key databases.
  • Coordinate work with other Project Drawdown staff as needed; play a key role in the coordination of staff efforts both within and outside the organization.
  • Perform a wide variety of other duties as needed, including supporting other individuals or programs within Project Drawdown.

Education and/or Experience

The ideal candidate will possess a combination of the following education and/or equivalent experience: 

  • Three to five years’ prior experience in supporting a senior executive or team
  • Bachelor’s degree preferred
  • A detail-oriented self-starter with prior experience as an Executive Assistant
  • Keeps things simple for others by handling the details; strives to provide service in support of the larger mission.
  • Someone who exhibits sound judgment with the ability to prioritize and make decisions

Knowledge, Skills, and Abilities

The qualifications listed here are necessary to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  • Excellent computer skills, including the Good / Microsoft Office Suite, plus software like Calendly, Raiser’s Edge, and Basecamp.
  • Strong writing, editing, and proofreading skills
  • Familiarity with scientific or environmental organizations is a plus
  • Excellent organization and time-management skills
  • Ability to work effectively in a fully remote / virtual environment
  • Understanding of and appreciation for DEIJ principles and experience fostering a welcoming team environment
  • Energetic and eager to tackle new projects and ideas
  • Comfortable interacting with high-level executives, donors, and others
  • A team player capable of cultivating productive working relationships across the organization
  • Resourceful, can-do attitude
  • Thrives in a fast-paced environment

Location

As with all positions at Project Drawdown, this will be 100% remote. Employees can work anywhere within the United States. Candidates currently authorized to work in the United States (US Citizens, green card holders, and work visa holders), who reside anywhere within the US may apply.

Compensation

This is a full-time position with a salary range of $50,000-75,000 / year. In addition, Project Drawdown provides exceptional benefits including 4 weeks PTO in your first year plus 6 sick days, 13 holidays, and a paid holiday closure December 26–30, health/dental/vision insurance (employee premium 100% paid), a 401k program with company match, a parental leave benefit, a professional development program, and a home-office connectivity stipend.

How to Apply

To apply, please complete our online application form here. 

All candidates will need to upload a cover letter, their most recent resume, as well as work samples as described below:

  • Cover letter that communicates your background and fit for this role
  • Resume detailing your professional and educational background

Applications will be reviewed beginning Monday October 17, 2022. The application process may be closed at any point after that date.

If you have questions, contact us at jobs@drawdown.org. Please, no phone calls.